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For example, only a quarter of event planners are “innovators” who “are constantly evolving their event designs.” Impexium describes the steps for creating a request for proposals (RFP) for association management software (AMS). Adrian Segar highlights findings from Freeman’s Trends Report Q4 2024. Illuminating.
Impexium published a really good guide to creating a request for proposals (RFP) for association management software , which includes advice from technology consultants Tobin Conley of DelCor Technology Solutions, Moira Edwards of Ellipsis Partners, George Rears of Achurch Consulting, and Wes Trochlil of Effective Database Management.
Best Practices to Accelerate Your Pivot to Virtual Events. Learn how going virtual affects the eventplanning lifecycle (what stays, what goes, what changes), how to build an engaging virtual event your attendees will love, how to connect them with each other, and best practices from industry peers for virtual events of all sizes.
The theme of the education programme will be ‘The Planner Journey’, covering the seven key stages of eventplanning: Sharpening Your Event Skills, Creating and Communicating the Vision, Textbook Planning, Making Your Events Memorable, Getting People There, The Bigger Picture and The Pat on the Back.
Since your members are interested in your speakers and what they’ll be talking about at your event, speaker management is one of the most important aspects of eventplanning. Your call for proposals, speaker selection, and speaker registration processes must go smoothly or your event’s quality will suffer.
Explain the benefits for potential event sponsors – will they receive discounted tickets, have access to attendee data, get brand exposure with featured logo placement, or have the opportunity to speak at a session? Potential sponsors are more likely to agree to your proposal if you can show proof of success from previous events.
How to create your virtual event sponsorship package Once you’ve located your potential sponsors, it’s time to build your virtual event sponsorship package. Here’s how: Write up your sponsorship proposal Give background about your organization, including your mission, values, and member segments and demographics.
For example, 60% of early technology adopters reported increases in the number of in-person events and the number of event attendees. Having the right tools can make it easy to boost volunteer engagement and drive non-dues revenue. You can also focus on data that demonstrates how well you promoted your event.
In exchange for funding for the event, the sponsoring organization receives certain marketing and other benefits that can help enhance the sponsor’s image and brand. A sponsorship request letter should explain the details of the proposed sponsorship and the benefits to the sponsor. How long has the event been in existence?
Your events provide access to lots of professionals, and companies want to get in front of these people – so create a proposal and reach out! If you have some sightseeing or other eventplanned, look for opportunities for group discounts. For example, can your venue also supply the catering and AV?
This can also increase your audience reach, recruiting new people to register for your event. For example, if you’re an association for wedding planners, having catering companies, hotels, or other relevant businesses sponsor the event can offer networking opportunities for members. 7 Tips to Find Sponsors for Your Events.
For example, maybe a specific type of outreach, such as virtual webinars, had a consistently higher engagement rate than originally expected. Do your research during the selection process, carefully writing an LMS request for proposal (RFP). For example, sell sponsorship ads for your virtual conferences and events and within your LMS.
If possible, once you find a potential speaker, attend an event where they will be speaking to get the best understanding of their work. Ask for proposals: Let potential speakers come to you by sending out a call for proposals. For example, did they adhere to the schedule? How did they treat the event staff?
This includes planning the webpages every attendee type will be led through before confirming their registration. For example, are there additional sessions or products they need to purchase? The last step for streamlining your registration is finding the right event technology solution. Keep it Short.
Let’s say your organization is going to host a fundraising fun run, for example. Leading up to the event, you’ll want to start reaching out to supporters to see who can fill volunteer roles like running the packet pickup table, cleaning up after the event, or even assisting with the event’s marketing.
Save yourself, save your kids, and set a good reading and thinking example for those around you. Whether you’re new to eventplanning or a seasoned planner who’s navigated snowstorms, hurricanes and global pandemics, the in-depth analysis of the case studies in this episode are guaranteed to up your contract acumen.
Host a webinar or event to grow your list People respond better to a face-to-face request than they do to an impersonal CTA. So if you have a Live Streaming eventplanned make sure you include a pitch for people to sign up for your newsletter and provide instructions on how to do that. It could just as well be indirect.
Our latest episode, previously titled, “Creating Inclusive F&B Experiences in Association Events,” but now called, “Feeling Othered at the Association Breakfast Table” takes a look at the often ignored yet critically important aspect of eventplanning—food and beverage inclusivity.
What to know before you start looking for speakers First and foremost, when searching for speakers for your event, make sure to stick to the basics. How does this eventpropose to serve that need? If you’re thinking of a hybrid event, then a remote speaker might be just the ticket for writing your proposal effectively.
What to know before you start looking for speakers First and foremost, when searching for speakers for your event, make sure to stick to the basics. How does this eventpropose to serve that need? If you’re thinking of a hybrid event, then a remote speaker might be just the ticket for writing your proposal effectively.
Instead, when you hear crickets, he suggests you ask board members to use specific language—he shares several examples—to express their stance on an issue or proposal. A weekly conversation about meeting and event technology, including software, hardware, and audiovisual for in-person and online events. Sponsorship sales.
Start Planning Earlier Than You Think You Need To Getting started earlier than you think will give you the space to consciously consider how you will approach the next step for maximum efficiency with minimum stress. Earlier planning will give you a host of benefits, including: Reducing last-minute decisions.
Consider industry events that people would want to attend Remember school schedules. Placing events around common spring break dates, for example, might hinder participation. Look at what’s going on in your hosting city- large competing events might raise hotel prices or make travel difficult for participants.
Manager of Demand Generation, Netline *All events are online at Eastern Daylight Time unless otherwise noted. Gain insights into this years federal budget process from CQ and Roll Call reporters who will break down what to expect, highlight key proposed budget changes, and share strategies to help your organization prepare for any outcome.
AMS request for proposals (RFP). re:Members (formerly Impexium) describes how to craft a request for proposals that will bring your association the best options for new association management software (AMS). AI and the Future of Events Dive into the future of events and explore AI’s transformative impact on the sector.
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